If you wish to change your address, please send a query from your City Tech email account (not the address change itself) to instructionalstaff@citytech.cuny.edu. The Office of Faculty Staff and Relations will advise you on the process to update the information.

Employee Self Service:

If you change your address through CUNYfirst, Employee Self Service, the updated information will not automatically transfer to the Human Resource Department. This is why it is important to follow the steps indicated above.

For any benefit questions such as retirement and transit benefits, etc., please contact Tanya Solivan, Benefits Manager at tsolivan@citytech.cuny.edu.

Brightspace is City Tech’s learning management system (LMS). If you are experiencing Blackboard issues, please visit the Academic Technology and Online Learning (AtoL) website for information and support, or consult the CUNY FAQs.

If you are a new hire and still have any paperwork outstanding with HR, this can delay the initial setup of your CUNYfirst account, which will prevent you from accessing Brightspace as well.
Contact AtoL: atol@citytech.cuny.edu
HR: InstructionalStaff@citytech.cuny.edu.

Please refer to the PSC-CUNY Adjunct CLT Rights and Benefits pamphlet for general information, including details on sick leave, workload, annual evaluations, and more.

Note: The salary schedules listed in the pamphlet are from a prior contract. For the most current salary information, please refer to the new salary schedules and the Memorandum of Agreement (Term: 3/1/2023 to 11/30/2027)

The Faculty Resource Center (FRC) is a space designed to support adjunct faculty technology needs. It offers internet and active directory access on Widows PCs and iMacs and a black & white high-volume printer that can be used for course materials. There are four cubicles where adjunct faculty can join Zoom meetings or hold virtual classes.

Hours of operation:
During the semester: Monday–Friday, 10:00 a.m. – 6:00 p.m.
Summer session: Monday–Thursday, 9:00 a.m. – 5:00 p.m.

The FRC is located in room LG37 (near the Atrium Amphitheater). A valid City Tech ID is required for access. Please call 718-260-5368 (x5368) in advance, if possible, to confirm current hours and available resources.

Reproduction Services can handle large print jobs with longer lead times. Visit the Reproduction Services website to learn more.

Employee Self Service Pamphlet

• DIRECT DEPOSIT: If you selected direct deposit, please review your bank statement to check for a deposit from "New York State Direct Deposit" If you are a new hire, rehire, or your direct deposit needs to be reactivated, please note that it may take up to four (4) weeks for activation. In the meantime, a check may have been mailed to your primary address.
• CHECK: If you don't have direct deposit or it is still being activated, your paycheck will be mailed to the primary address listed in CUNYfirst by University Payroll. Please allow a few days for delivery. If your address has changed, please email AWMO@citytech.cuny.edu, preferably from your City Tech email account.

If there has been a change in your address, please submit an official address update as soon as possible. Refer to the "Address Change" section for further instructions.

Please contact the HR department at instructionalstaff@citytech.cuny.edu to inquire about available options. Due to validation requirements, alternate methods of submitting direct deposit documentation may delay enrollment.

PLEASE NOTE: It may take up to two pay periods (four business weeks) for a direct deposit request or change to be activated. Paychecks and paystubs are mailed directly to faculty and staff from the State Comptroller’s Office in Albany, NY.

If you are a new hire, the Office of Faculty Staff Relations will request a City Tech email address for you.
Please contact them for further instructions at InstructionalStaff@citytech.cuny.edu

Important forms are available in two locations on the City Tech website:

Via Human Resources

• The Getting Started guide — the applicable forms for part-time titles are in the last expandable section.
• The Forms section of their website.

Please do not submit any HR forms or documentation to AWMO. The HR Department at 718-260-5353 can provide guidance on how to complete the forms and how to submit the information correctly. Due to the confidential nature of the information, only the HR Department can provide you with guidance and instructions.

On the AWMO website

• At the bottom of our home page, you will find forms related to reporting student attendance (eClass Folders) and your workload information.
• The Memos page includes semester-specific information about class management and payroll.

If you need to procure a City Tech ID, visit the Public Safety website for complete information about the ID Station.

At the end of each semester or academic year, adjunct faculty will receive either a letter of reappointment or a letter of non-reappointment. A letter of appointment may be issued for one semester, one year, or two years.

One-Semester Appointments

In the first five consecutive semesters of teaching in the same department at the college, adjunct faculty are eligible for a one-semester reappointment letter.

One-Year Appointments

If reappointed after completing six consecutive semesters (excluding summers) in the same department at the same college over a three-year period, adjunct faculty are entitled to consideration for a one-year appointment (Fall and Spring). These appointments are subject to contractual and business conditions, and notification must be provided on or about May 15 for the upcoming academic year.

Two-Year Appointments

CUNY’s multi-year appointment pilot program, outlined in the Memorandum of Agreement (PSC-CUNY Collective Bargaining Agreement 2023–2027, Attachment C – Part I), offers eligible adjunct faculty two-year appointments, with the potential for a discretionary third year. This pilot runs from Fall 2025 through Fall 2028.

Eligibility: Adjuncts who have taught a minimum of 6 contact hours in the same department, or 6 contact hours in credit-bearing courses assigned by the same department, during the 12 most recent consecutive semesters, are eligible for consideration for a two-year appointment starting in Fall 2025, 2026, 2027, or 2028.

Conditions for maintaining a two-year appointment include:

• A minimum of 6 contact hours per semester must generally be assigned.
• The appointment may be voided or reduced if any of the following occur:
  • Declining a course assignment
  • Declining the two-year appointment after the academic year has begun
  • Four unauthorized absences of 15 minutes or more
  • Termination for just cause
  • Programmatic or funding changes that prevent assigning 6 contact hours

Eligibility for successive two-year appointments:

• No more than one unsatisfactory performance assessment during the current appointment
• Assigned at least 6 contact hours per semester for most of the current two-year term (allowing one semester with fewer hours)
• No declined course assignments during the current appointment

Adjuncts on a two-year appointment may also be considered for a discretionary third year after completing the first year. This is subject to programmatic review and fulfillment of contact hour requirements. Colleges are not obligated to offer a third year, and any appointment is at the sole discretion of the department chair and president. These decisions are not subject to review under the collective bargaining agreement.

Three-Year Appointments

Adjunct faculty with a three-year appointment from the previous pilot will remain on that appointment until the end of the stated term. At that point, they will be eligible for consideration for a two-year reappointment under the current pilot program.

Please refer to the PSC-CUNY NTA Brochure for general information, including sick leave, workload, annual evaluations, and more.

Please note that the salary schedules listed in the brochure refer to a prior contract. For updated salary information, see the new salary schedules and the Memorandum of Agreement (Term: 3/1/2023 to 11/30/2027).

PAY INFORMATION

Adjunct Payroll Information is available in the Adjunct Instructional Staff Payroll memo for the pertinent semester. Please refer to it for details on payroll and related matters.

LATE PAY

The first paycheck for the semester has not been received as expected. Who do you contact?
Please write to your dean's assistant and AWMO@citytech.cuny.edu. There is a 24 to 48-hour response time policy.

INCORRECT PAY/INCORRECT RATE

If your pay amount is incorrect or you have a question about your rate, please write to AWMO@citytech.cuny.edu. There is a 24 to 48-hour response time policy.

NOTE: If you are teaching at another CUNY campus at a higher rate, please write to AWMO@citytech.cuny.edu immediately.

NOTE: If you are a new hire/rehire, it can take additional time to add your record in CUNYfirst and Pay Serve (the NY State system); if your paperwork was submitted less than approximately six weeks before the beginning of the semester, your initial paycheck may be delayed by one or more pay periods, although it will include all retroactive pay owed. Please refer to the Adjunct Instructional Staff Payroll memo for the pertinent semester at this link for the due date.

ADVANCE ON LATE PAYCHECK

If you are experiencing a hardship due to not receiving your first paycheck, you can request an ADVANCE by writing to AWMO@citytech.cuny.edu. They will send you the instructions and forms to be signed. Below is the payback policy. Kindly review before requesting the advance.

By accepting this advance, the undersigned agrees to repay the amount in full within eight (8) days of receipt of the first paycheck. If the repayment is made via a personal check or money order, please make it payable to New York City College of Technology. They additionally agree that any active direct deposit agreement may be deactivated by the CUNY Central Payroll Office if the amount is not paid in full within approximately eight (8) days from the date of the retroactive payment. Once the full amount has been reimbursed to New York City College of Technology, the direct deposit agreement can be reactivated. If the employee receives physical check, the college will divert this payment, refund itself and issue a new check for the balance.

If you have a question on why your initial teaching assignment or changes to it were processed late and/or why there was a change in your hours, please contact the dean's assistant from the appropriate school for details. Also, if you are doing extra comp (for full-time faculty) and have a question, please contact the appropriate dean's assistant.

• School of Arts and Sciences — Michael Khan — Michael.Khan94@citytech.cuny.edu
• School of Professional Studies — Billie Coleman — Billie.Coleman34@citytech.cuny.edu
• School of Technology and Design — Hope Reiser — Hope.Reiser14@citytech.cuny.edu

NEW YORK STATE PAYROLL ONLINE (NYSPO)

The Office of the New York State Comptroller recently implemented New York State Payroll Online (NYSPO), a service which allows employees on New York State payroll to access pay stubs, W-2s and other pay information electronically. For FAQs and instructions, please refer to the link below.

https://www.cuny.edu/about/administration/offices/hr/university-payroll/new-york-state-payroll-online/

If you have technical issues with your online access, please email the help desk at University_Payroll_Security_Adm@cuny.edu explaining the problem you are encountering and including screen shots if applicable.

INCORRECTLY RECEIVED A PAYCHECK

If you are not working a particular semester and received a paycheck in error, please do not cash it and contact the Adjunct Workload Management Office immediately at AWMO@citytech.cuny.edu and/or call at 718 260 5565.

If an incorrectly issued check is cashed, the monies must be returned. When necessary, direct deposit will be cancelled and University Payroll may set up an automatic deduction if you return to work in future semesters. To reinstate the direct deposit after the total is repaid, please write to Angela.Battle@cuny.edu.

For those on One-Semester and One-Year Appointments

During the Fall or Spring semester, adjuncts, non-teaching adjuncts, and adjunct College Laboratory Technicians may be excused for personal illness or personal emergencies, including religious observances, death in the immediate family, or similar personal needs that cannot be postponed, for a period of 1/15 of the total number of clock hours in a particular session or semester. When possible, such leave requests must be made in advance in writing to the department chairperson or supervisor. If advance notice is not possible, the chairperson or supervisor should be informed as soon as possible. The reason provided must be satisfactory to the chairperson or supervisor.

For those on Two- or Three-Year Reappointments

As outlined in Attachment C – Part I (Page 9) of the PSC-CUNY Agreement:
Adjuncts on two-year appointments earn three (3) hours per year of personal illness/emergency leave for each 3-credit course taught per semester (or a prorated amount for courses of fewer or more credits), up to a maximum of twelve (12) hours per year. These hours may accrue up to:

• 24 contact hours for those on two-year appointments
• 36 contact hours for those on three-year appointments

Adjuncts who are reappointed to a two-year appointment may carry over up to 24 contact hours of unused leave. Leave may not be carried over to appointments other than a two-year appointment, and there is no payout for unused leave.

Adjuncts eligible for consideration for a two-year appointment under Paragraph 2(a)(1) and 2(a)(2) may carry over up to 24 contact hours of leave to both an initial and a successive two-year appointment.

Grant (through PSC-CUNY)

A one-time grant is available for adjuncts experiencing financial distress (e.g., major illness, hospitalization, house fire, or extended medical leave). These applications are reviewed on a case-by-case basis. Affected individuals can request an application by emailing socialservices@nysut.org.

You may apply to your chair for promotion on the same bases as a full-timer. Receiving a doctorate is often recognized as grounds for promotion, as are professional achievements. Promotion is made at the discretion of your Personnel and Budget Committee.

TAXES

If you do not receive a paycheck on the first payroll date of the semester, the first check you receive will include all back pay and may therefore place you in a higher tax withholding bracket, resulting in a greater percentage of income withheld. To offset this, you may temporarily adjust your tax deductions. Please speak with your tax preparer first. If you decide to make changes, HR will send instructions and a link to submit the W-4 and IT-2104 forms.
Please write to InstructionalStaff@citytech.cuny.edu for assistance.

W-2

NOTE: Please refer to the "Pay Status" section for information on obtaining a copy of your W-2 through New York State Payroll Online (NYSPO).

Sprintax is an online tax preparation software specifically designed to help international students, scholars, and temporary visa holders (such as those on F, J, M, or Q visas) in the U.S. meet their federal tax obligations. Sprintax can help you determine your residency status and which forms you need to file.

Who is required to use the Sprintax system?

• A non-U.S. citizen or permanent resident who receives payments from CUNY for services as an employee (student employee, faculty, or staff), or receives certain scholarship payments. The U.S. government has regulations on taxing payments made to non-U.S. citizens.
• An international student who has earned income in the U.S., including income from scholarships, assistantships, or other sources.
• An international student who has not earned any income in the U.S. but was present in the U.S. for any part of the tax year. In this case, Sprintax is used to prepare and file Form 8843, which is required even if you have no income.
• A non-resident alien on certain visa types (F, J, M, Q) who needs to prepare a U.S. tax return.

Consult a Tax Professional: Seeking advice from a tax accountant or a professional who specializes in non-resident tax issues can be invaluable. These experts are well-versed in the unique needs and obligations of international students and scholars and can provide personalized guidance and support throughout the tax filing process.

Sprintax Instructions: Download the PDF guide here

The Teaching Adjunct Handbook contains the below information:

• Who We Are; Your Union, Your Rights
• Complaints, Grievances, & Weingarten Rights
• Workload
• Observations & Evaluations
• Appointments
• Types of Leave
• Types of Leave Continued
• Health Insurance
• PSC-CUNY Welfare Fund Information
• Pensions & Annuities; Discounts, Grants, & Waivers
• Discounts, Grants, & Waivers Continued
• Helpful Links & Information

Please note that the listed salary schedules refer to a prior contract. For updated salary information, please see the new salary schedules and Memorandum of Agreement (Term: 3/1/2023 to 11/30/2027)

An adjunct who has taught one or more courses at the same college for 10 consecutive semesters(not including summers) and who is appointed to teach a course of three or more contact hours per week in the Fall or Spring semester shall be entitled to tuition reimbursement for up to one course in that semester. For graduate courses, this depends on space availability. An adjunct will lose eligibility in any two out of three academic years if they teach in only one semester of the year at the college. Application forms are available at the Office of Faculty Staff Relations (Room N-301) or by calling 718-250-5353.

WORKLOAD FORM(S)

Workload is a term for your total teaching and other work assignment for the semester. The Adjunct Instructional Staff and Graduate Assistant Workload Reporting along with Collection of Public Funds forms, if applicable, must be completed and submitted to the appropriate dean’s assistant (see below) to ensure we are in compliance with all contractual criteria.

Adjunct Instructional Staff and Graduate Assistant Workload Reporting Form.

Collection of Public Funds:

You only need to fill this out if you are presently collecting a public pension.

• School of Professional Studies - Billie Coleman — Billie.Coleman34@citytech.cuny.edu
• School of Arts and Sciences - Michael Khan — Michael.Khan94@citytech.cuny.edu
• School of Technology and Design - Hope Reiser — Hope.Reiser14@citytech.cuny.edu

Send a copy of the form to the Office of Faculty and Staff Relations Benefits Officer, Tanya Solivan (TSolvian@citytech.cuny.edu).

WORKLOAD CRITERIA:

• Teaching Adjuncts:

  A person appointed to an Adjunct Titles is not a full-time employee of The City University of New York. Employment in an adjunct position or a combination of adjunct positions shall not constitute a full-time position. Adjunct Lecturers or Adjuncts in other titles shall not be assigned a total of more than nine (9) classroom contact hours during a semester in one unit of The City University of New York. In addition, such adjunct may be employed to teach a maximum of one course of not more than six (6) hours during the semester at another unit of The City University of New York.

• Non-Teaching Adjuncts:

  For persons in non-teaching adjunct titles, the limitations noted above are equated to not more than 225 hours per semester at one college and not more than 150 hours per semester at a second college of the University.

WORKLOAD OFFICE HOURS AND PROFESSIONAL HOURS

How many office hours you are assigned depends on your assigned weekly adjunct workload hours:

• A total of fewer than 3 classroom contact hours: 0–2 paid professional development hours per semester. Based on university guidance, 2 professional development hours are allocated to those teaching at least one classroom contact hour in a semester, but they are not applicable to summer sessions.
• 3 or more but fewer than 6 classroom contact hours: 15 paid office hours per semester**
• 6 or more but fewer than 9 classroom contact hours: 30 paid office hours per semester**
• 9 or more classroom contact hours: 45 paid office hours per semester**

Consistent with Article 15.2(a), paid office hours will be capped at 45 per semester at any one college. If an adjunct teaches at two colleges, paid office hours will be capped at 45 at the first college and 30 at the second college.

Maximum Allowable Combinations of Adjunct Faculty Appointments

TRAINING (MANDATORY)

Per Article 15.2(b) of the PSC/CUNY Agreement, New York City College of Technology has designated up to 6 office hours per academic year to complete the following mandatory trainings:

1. Ethics Training
2. Workplace Violence Training
3. Employee Sexual Misconduct Prevention and Response Training
4. Cybersecurity Awareness Training
5. Gender-Based Violence Training (if you supervise an employee)

** Office hours may not be used for any purpose other than meeting with or being available to meet with students, or for professional development as designated by college administration. Professional development hours are capped at 3 for those with up to 15 office hours, and 6 for those with more than 15 office hours.