Welcome!

The Center provides a broad range of services to satisfy customers' mailing requirements, including:

The Center appreciates customers' need for quality and economy. Mail pieces have been standardized accordingly. Please contact the Center's manager at the earliest stage of planning for guidance for preparing envelopes, cards, permit indicia and zip+4 assigned to New York City College of Technology.

Please use only the multiple-use manila envelopes, available in the Center, for all interoffice mail. For prompt and accurate deliveries, include the recipient's first and last names as well as department name and room number. To avoid delays and unnecessary postage, no envelope should be used which might be confused with outgoing USPS mail. Specifically, please do not use the college's #10 and window envelopes.

All outgoing mail of more than 100 pieces that is in envelopes larger than a #10 envelope requires approval by a department head or designee. An authorization form can be obtained by contacting the Center or delivered to department on request.

Envelopes bearing postage stamps or business reply postage must be sealed and separated from mail that will require processing by the Mail Center. Please seal all manila envelopes with clear tape. Do not use clasps to close the envelopes. Also do not staple.

Any mail that was received and which should be forwarded must be placed intact in a new envelope for forwarding.

Mail to be returned to its sender must have the original address completely covered with a label and the words "RETURN TO SENDER" prominently written on this label.

There will be NO PRE-STAMPING OF MAIL by machine.

We Can Help with Your Mailings
The Mail Center and Reproduction Center can help you eliminate the drudgery of large mailings. For instructions on how to take advantage of their automated process of mail merges, Click Here.

Charging postage to a different department
The Center must be notified in advance when a department other than the sending department is to be charged. For example, envelopes identified as coming from the President's but are being charged to the Admissions Department or Human Resources.

Large mailings
All large mailings must be placed in the appropriate mail receptacles. Two-foot trays are to be used for #10 envelopes while mail buckets are to be used for envelopes larger than #10 envelopes. Mail receptacles can be obtained in the Center or be delivered on request.

Training
Department representatives can receive training to learn how to prepare mail to receive discounted rates.

Air Mail labels for international mail can be obtained from the Center and must be affixed to the mail piece. All mail submitted for international postage must bear the college's return address and department name. Proper identification of all mail is essential so that accurate charge back can be made.

The Center must be notified at the earliest stage of planning of a department's intent to use a mailing house for large volumes of mail. Funding must be secured in advance in the bulk mail account for this class of mail.